OnPay is a software company that offers small businesses and accountants the best payroll in the cloud
you have employees—whether full-time, part-time, hourly, or contract—then processing payroll is one of your most important tasks. You also know that payroll requires much more than tracking your employees’ time and handing them a check, and that it’s crucial that you handle this process accurately, as mishandling payroll taxes can result in fees (and no one wants to get into hot water with the IRS). Happily, with a platform like OnPay, you can automate and outsource all of those complex payroll processing tasks.
OnPay is a cloud-based payroll service that handles all your payroll needs, from running payroll according to a preset schedule, which you can alter at any time; automatically disbursing wages into your employees’ bank accounts, or via paper checks or prepaid cards; and calculating and withholding taxes and filing tax forms.
Beyond processing payroll, OnPay also offers HR features to keep your employees organized and in the loop—for instance, employees can create their own employee profiles within the software, which they can then use to access all their tax documents, pay stubs, and other reference documents. Plus, OnPay integrates with other HR software, time-tracking software, and
Read our OnPay review to find out more about this payroll processing software. And if you decide that OnPay isn’t quite the right solution for your small business, consider our three suggested alternatives, instead.
OnPay Features
As we mentioned, OnPay fully automates all aspects of the payroll process, including taking care of those complicated payroll taxes. But the service comes with additional capabilities, too, like reporting, HR, and integrating with other, well-loved business management apps and accounting software to help streamline your processes as much as possible.
Payroll Software
First off, OnPay does what it says on the tin: run payroll. OnPay makes the setup and onboarding process easy (or as easy as possible for this relatively tricky task) for small business owners, too. When you’re first setting up your OnPay account, you can choose to enter data and employee information yourself—including each employee’s salary or hourly pay; pay schedule; office location, department, position, and manager; prior wage information; and tax setup, withholding, and deductions—or you can have OnPay do this for you.
If you choose to take on the data entry yourself, you can have your employees enter their own data to create their employee profiles. If you run into any trouble, you can call an OnPay tax specialist every weekday from 9 a.m. to 8 p.m. ET to help you out.
Importantly, OnPay takes care of the appropriate payroll taxes and procedures, and they’ll handle any payroll-related snags with the IRS on your behalf. Their 100% accuracy guarantee means that they’ll cover any potential fines if the mistake falls on their shoulders.
OnPay will run payroll according to your predetermined pay schedule, but you can also run payroll whenever you want outside of that regular schedule (for instance, to disburse holiday or bonus pay). You can also choose how to pay your employees, whether that’s via automatic deposit into their bank accounts, paper checks, or prepaid debit cards. OnPay also offers pay-as-you-go workers comp plans, and they’ll automatically update your policy when you bring on new employees.
Employee Management
As we mentioned, employees can onboard themselves by setting up their own employee profiles and entering their own data (which saves you time, too). After they’re set up, they can access a dedicated employee portal that securely stores all their important documents—W-2 forms, pay stubs, and even HR-related documents like your employee handbook and their performance reviews—and they can also track PTO. Plus, OnPay automatically sends out emails alerting employees of when they’re receiving their wages, so they always know exactly when they’ll get paid.
Integrations
Like most full-featured, cloud-based software on the market now, OnPay can sync up with several other software you’re likely already using (or might use in the future) to run and manage your business. OnPay’s integrations run the gamut from accounting software like QuickBooks and Xero; time tracking software; 401(k) and retirement software; HR and compliance software; and even your small business loan (OnPay is currently partnered up with online lender Kabbage).
Benefits
In addition to their full-service payroll processing capabilities, OnPay can also act as a broker for small business owners seeking health insurance and/or 401(k) plans for their employees.
If you’re seeking a health insurance plan for your business, OnPay—which is a licensed healthcare insurance broker in all 50 states—will aggregate the best, lowest-cost plans for your business through various insurers, which you can then pick and choose among. OnPay will then assume all administrative tasks related to managing and updating your health plan (along with your payroll processes, of course). If you already have a health insurance plan that you’re happy with, you can make OnPay your broker of record so you can still outsource those time-consuming admin tasks.
OnPay offers similar brokerage services for small business retirement plans, too. OnPay is partnered with 401(k) providers Guideline, America’s Best 401k, and Vestwell to offer a retirement plan that works for you and your employees. And as 3(16) and 3(38) investment managers, OnPay’s partners are licensed to take on full fiduciary management of your retirement plan and to act in your business’s best interests.
OnPay Pricing
Business owners will be happy to learn that OnPay’s pricing model is simple and transparent: To use this payroll service, you’ll pay a base fee of $36 per month, plus an additional monthly fee of $4 per employee. There are no additional fees, and you’ll get your first month with OnPay for free.
Is OnPay the Right Payroll Processing Software for You?
All told, OnPay is an excellent option for small business owners seeking a full-featured payroll processing system at an affordable price point. But choosing the right payroll processor is pretty crucially important, so we’d still recommend looking into your other options, as well.
Luckily, OnPay offer a free 30-day trial period, so you can preview each of these services before committing to a paid plan. Choose the platform that’s most intuitive to you, whose customer support is easily reachable and prompt, and whose employee portals your staff feel comfortable using, too.
